New 501c3? 3 Things to Do Before Seeking Grants.

New and small organizations often come to me for help writing grants. I ask them a few questions and then often have to tell them that they aren’t necessarily ready for grants. When they ask me why, it’s usually due to some combination of the following:

1. Programs

You can’t just have a mission; your org needs programs because institutional funders like a target for their giving. They won’t simply fund an idea, because they are, by nature, conservative and will want to see a program with a basic track record and demonstrable, long-term upside that they can help you expand, sustain, and improve. You probably have ideas for a program or two, but are concerned that you need the money first. As you start to pick up donors, you can expand your program to what you envisioned. But at first, it’s a great idea to design early incarnations of your programs to run with little money and…

2. Volunteers

Volunteers are your org’s passionate army. They can help you do any number of things: help with your program implementation, marketing, clerical work, and more. And guess what? People that care enough to volunteer for your org or program are the ones that might eventually decide to donate. And as quick as that, you’ll be much more attractive to institutional funders, since they like to see support for your work in as many different ways as possible. Try one of these volunteer matchmaking sites to find people passionate about your mission. Or find a big local corporation with volunteer programs. People out there want to help you. You have to let them know that you’re there!

3. A Board That Gives

If your board doesn’t give to your organization – even just a little – that will be a red flag to funders. After all, if your board isn’t behind your programs financially, why should a foundation take a chance? And remember – there are many ways for your board to contribute: in-kind legal and financial services, finding other like-minded donors, use of spare office space… just make sure that it’s all demonstrable and quantifiable for a grant application.

Bonus: Well-organized Financial Information

You need to have projected overall and project/program budgets and then track reality throughout your fiscal year so you know how you’re doing. You don’t need an audit, but make sure that you can show budgets and revenue versus expenses in a coherent, accountant-approved way. If your non-profit is well-organized financially, it will go a long way towards signaling that you’re a good bet for funding.

Grant Proposal Rejected? 3 Reasons It May Not Be Your Fault.

I’ve spent a lot of time in this space writing about fiction writing and editing, but I do more than that. I act as a nonprofit and grants consultant to small or start-up nonprofits. I also work part-time at a private foundation, so I have a good bead on the general thought processes grantors go through when they get your material. In grant writing, rejection is a part of the process. But the reasons why your application is rejected may not be so straight forward. Or even your fault.

The rejection may have little to do with how well the proposal is written or the merit of the proposal. Even a good fit can get rejected. Often, there are factors that are simply beyond your control as an applicant. Here’s a few things that I’ve seen happen behind the scenes that might sink your otherwise fantastic proposal.

1. No more money

Even if you submit by the deadline, you never really know what the financial situation is behind the scenes. Despite the great care that foundations take in projecting dispersible funds, and planning the amounts to give away each cycle, some boards or panels might suddenly get behind a larger-than-usual gift that eats up available cash. A Pulitzer-level grant narrative can’t do a thing about that.

2. Board or panel doesn’t get behind it

If the grant you applied for is a small one decided by a program person, this wouldn’t necessarily apply. But most grants are awarded by panels of program officers or more often the board of the foundation itself. Every grant application needs a champion, and if no one on the panel makes a case for you, then it’s going to be much easier for them to reject the proposal, even if it’s meritorious.

3. Too much good competition in the cycle

Some funders grant money on a rolling basis, but many – including the one I work for – have between 1 and 4 cycles per year. If you apply in a crowded cycle, you may get rejected regardless of merit. Hopefully, you’ll get feedback from the funder letting you know about this or inviting you to resubmit at another time, but unfortunately, that isn’t always the case.

These are a few of the realities of of grant writing. The key is to not give up. Build your programs and track record, do your research, find the right fits, and try to develop relationships with the funders that are able and willing to talk with you on the phone (not all of them can or do, though). A good grants program is a marathon, not a sprint.

Ever been rejected for a reason out of your control? Did you get feedback? Tell us about it in the comments!

Fair Nonprofit Staff Compensation: Justifiable? Of course.

Update: please be sure to read the Annenberg Foundation’s amazing report on fundraising: Underdeveloped.

Original post:

The wonderful Annenberg Alchemy program has a blog, and recently they asked a question that’s been bugging me for all my years in the nonprofit sector: Justifying Compensation – Are We Worth It?

Read the short blog and questions, but the answer is simple: yes. Nonprofit staff are worth compensating at a rate comparable to the private sector. If an organization hires talent and bestows responsibility, that talent and responsibility should be fairly compensated. Staffs of established nonprofits are fully professionalized. These are not volunteers; they are professionals with deep knowledge and skill-sets. Justifying compensation to boards that often value not only lower overhead/administration costs but also directing money almost exclusively to programs can be difficult, but it shouldn’t be more difficult than educating them about new program directions and the like. Too often, it’s easy for some boards to lean on the “passion” of the staff to do work that offers public good. That passion too often justifies lower salaries and causes a sense of martyrdom on staffs, who are not only underpaid, but often work even longer hours to show that they have ‘passion’ for the work. (Of course we have passion. Why would that preclude fair compensation?) The burnout rate is really high. I read or heard somewhere that the average life-span of a development officer is 18 months. (And here’s an article with similar observations.) Why? Fundraising goals are usually too high. Also, development staff are woefully underpaid for the responsibility they have. During the economic downturn, I heard so many stories from development people who told me: “If I can’t get this grant or land a big gift, people are going to lose their jobs.” That’s too much.

As a viable industry sector that adds billions of dollars to the economy, if we can’t compensate our talent properly, then we will continue to lose that talent to the private sector. And rightly so.

How can this be fixed?

  1. Educate the board. So many of them are often successful business people. If they like they way things are going, tell them that the reason is the staff and that compensation should be part of that. Find board members willing to give to general operations. The big foundations that give general operating support (thank you!) are spread thin and competition for those dollars is fierce.
  2. Set reasonable fundraising goals. Rather than padding the budget lines with outlandish figures, make better decisions. Sometimes, though boards are loathe to see it happen, programs need to be cut. Make sure that cuts are equitable across programs, overhead, staff. Too often ‘lean years’ just cost people jobs and make it even harder for a nonprofit to recover later. And are ‘lean years’ the fault of the development associate? Of course not.

Look, there are no easy answers here. So much depends on the age, budget size, and board make-up of the nonprofit in question. Every organization is in a different place and facing different challenges. But the sector is going to continue to struggle with talent retention until that talent is valued, not only ideologically, but financially as well.

NaNoWriMo: Halfway home. Stuck yet??

Hi, everybody! Sorry I dropped off the map. Between NaNo and the nice little boost of editing and non-profit work you’ve been sending my way (many thanks to you all!), I’ve been busy. I suppose that as soon as I committed to NaNo and started running the sale on non-profit consulting, that work would ensue… but I have room for more! Please contact me today to get some great deals on editing. I am super-fun to work with, if I do say so myself. And as I recall, I promised you all a NaNo editing special. That’s still coming, I just needed to put it off a bit. Look for it around Thanksgiving.

End PSA. On with the post!


Today is the end of the first half of NaNoWriMo. Dun-dun-dunnnnn!

Hit the doldrums yet?! I hope not. But if you did, here’s a few more ideas to get you going again:

  • Write from a different/new character viewpoint. New blood = new story.
  • Do something random. Add a flock of menacing ducks. An angry bank teller. Have an alien invasion at the mall. Make all the zombies start getting better. You know… weird stuff.
  • Talk out your story situation with friends or family. Have them give you random ideas for new conflict and then draw one from a hat.

Or maybe this is you: “I missed three days, and am waaaay behind. Help!”

  • Don’t panic.
  • Worry even less about typos.
  • Worry even less about the story making sense – as long as you can keep it going in a good/fun direction.
  • Make sure that you end your writing day in the middle of a scene rather than completing it. That way you know what you are going to write right off the bat next session, and it will be easier to get going.
  • Remove yourself from your normal situations. For example: Use an app that counts words, but isn’t one that you typically use or go outside or to a cafe to write.
  • Set up a reward system. Make it good. What are your favorite little things in life? Do that for yourself.
  • A couple of cheapies, but goodies: stretch descriptions and conversations. Make characters wax eloquent about otherwise boring details in a fun way. Describe every hair on the back of the murderous cat that is the villain of your sci-fi, alternate history.

Whatever you have to do to get that word count! And that brings up the question: what are YOU doing to keep yourself going? Share in the comments! You might help someone achieve their NaNo goal today.

Keep going, everybody! You can do it! Have a blast.

I’ll try to post sooner rather than later, but I’ll not make any specific promises. And please send me some more work! 🙂

Welcome to The Refined Word, Editing for Everyone!

I can’t tell you how excited I am to launch The Refined Word.

No, wait… I can. I’m tremendously excited! Yes. That’s about right.

I’ve spent the last several years doing work like this as on an ad hoc basis, just taking gigs as they came at me, all the while searching for a ‘real job,’ which sounded to me like ‘real security.’ With the economy the way it is, and my insistence on trying to stay in the non-profit sector, a ‘real job’ turned out to be a mountain to climb. And then I realized that I didn’t want do the same thing five days a week. I need variety in my life!

I think that’s what attracts me to working with words. It may be words, words, words, day in and day out, but that, as it turns out, is awesome. Whether I’m writing my own fiction, or helping someone fine-tune a manuscript, article, or grant narrative, I always find myself encountering new ideas, exciting information or stories… and that is energizing.

All the world’s words deserve TLC, but there’s not always time to give them the attention they need. Send them my way. I’ll help you raise the bar on everything from press releases to academic texts and papers, as well as short stories or that War and Peace-sized epic fantasy you’ve been churning away at for years. All at great rates.

Why choose The Refined Word for your editing needs? I pride myself on delivering clarity and correctness, but with an emphasis on retaining – and even enhancing – your unique voice. I love the synergy that arises from easy-going collaboration, when ideas fly freely and a text really starts to show its power and promise. (And yes, even a simple press release or quickie blog post deserves to shine its brightest!)

But that’s not all. I’m certainly not turing my back on my non-profit roots. I offer special services and discounts to qualifying non-profit organizations!

I want to be crushed under an avalanche of words! Your words. Your friend’s and colleague’s words. Your kids’ school’s words. Your small business’s words. Your growing non-profit’s words. The words of perfect strangers. Just bury me in words, and I’ll edit my way out!

Give The Refined Word a try today!

(And there’s more about me here. Check back soon for a new logo!)